Town of West Sweden

October 19, 2010 Town Board Monthly Meeting:

Meeting called to order at 6:30 p.m. Present at the meeting were Dennis O’Donnell- Chairman, Scott Wilder and Glenn Meier- Supervisors, Phyllis Wilder–Treasurer, Andrea Lundquist-Clerk, and Kevin Taylor - Patrolman. Residents and onlooker included Walter Schommer, Mary Schommer, Bill Schommer, Carol Schommer, Chris and Cora Sower, and William Johnson.

The meeting was called to order by Dennis.

The minutes of the last meeting were read by the clerk.

Minutes were received by town board.

The treasurer’s monthly report was presented by treasurer.

Report was received by town board.

Public Input - none

Old Business-

A. Discussion resumed regarding 150^th Street. Andrea received information from the DOT suggesting an engineered study if the town is considering changing the speed limit. Dennis proposed that the town paints center lines down 150^th Street from Hwy 35 to County Line Road (360^th Avenue). This center line would then make people use their side of the road, thus causing them to slow down, and wouldn’t need any studies to be done to complete this. Glenn also suggested immediately updating the signs to be reflective in that area. Scott and Chris Sower reviewed the decision from the Daniels town board, which was to not proceed with changing the speed limit on Old 35 (150^th Street). A Motion was made by Glenn to paint center lines on 150^th Street from Hwy 35 to County Line Road/360^th Avenue. Scott seconded the motion. All in favor 3-0. Motion carried.

B. Ordinance regarding alternative claims procedure was reviewed. This ordinance will allow the town to approve payroll checks more frequently than at the monthly meeting. Motion made by Glenn and seconded by Scott to accept the Alternative Claims Ordinance. All in favor by roll call, 3-0. Motion carried. Ordinance can be viewed in full at the town hall, Frederic post office, Frederic Library, and the West Sweden Skol Haus, or, if requested, from the town clerk.

C. Assessor’s Bid was presented from Ed O’Meara for $4400 for 2011. Motion was made by Scott and seconded by Glenn to accept the bid from Ed O’Meara. All in favor. Motion carried.

D. The preliminary budget was reviewed. The board decided to postpone a new edge (voting machine) until purchase in 2012. All other amounts were acceptable. Clerk will draw up a final draft of the budget for the Special Budget Meeting in November.

E. Glenn suggested the purchase of a digital camera for use by the town for documentation purposes. During the process to request fund for the damage done by the August storms, the town was asked for documentation of the damage. The damages were already repaired, so this documentation was not available. Motion was made by Dennis and seconded by Glenn to purchase a digital camera for town use. All in favor, motion carried. Scott and Phyllis will look for a camera for the town.

Patrolman/Hwy. Building/Hwy. Report – A. Sand/salt bids were discussed. There were no bid to review, as other vendors did not believe they were competitive with Hopkins Sand and Gravel. The town has 40 yards remaining of washed sand. The town will again use washed sand this year instead of sand/salt. Since no bid were presented but the town may be in the need of sand, Glenn made a motion to approve the purchase of washed sand at a cost no more than $1/yard of last year’s price of $7.10. Motion was seconded by Dennis. All in favor. Motion carried.

B. Kevin requested a copier/scanner to keep at the town hall. There are often items that need a duplicate copy, such as submitting items for requesting funds for the August damages. Scott and Phyllis will look at copier/scanners while looking for a digital camera.

C. Kevin requested to attend a training regarding sign placement. The board agreed that Kevin should attend.

D. The mower’s fuel tank is leaking. Kevin attempted to repair it today. He will check if the repair worked over time.

Correspondence – none to note

New Business – A. To complete the information needed to qualify to file for the emergency funds for the August 11-14 storms, The Polk County Emergency Management Department requested a letter stating that the town is willing to pay for 30% of the damages from the aforementioned storms. The board has to verify the statement; therefore the board needs to ratify that the town will cover the 30% of the storm damages. Glenn made a motion to ratify the statement that the town will pay for 30% of the damages caused by the storms on August 11-14. Dennis seconded the motion. All in favor by roll call vote 3-0. Motion carried and statement ratified.

All bills paid and approved.

The next meeting will be Tuesday, November 16, 2010 at 6:30pm.

Motion by Dennis to adjourn to closed session for discussion of Patrolmen’s wages as authorized by WI Statues 19.85(1)(c). Seconded by Glenn. Vote by roll call was unanimous to convene in closed session and motion carried 3-0. Time 7:42pm.

The regular meeting convened at 7:56pm.

Motion made by Glenn to approve salary increase by 2.5%. Scott seconded. All in favor, motion carried.

Motion to adjourn the meeting made by Scott and seconded by Glenn. Motion Carried.

Meeting adjourned at 7:57pm.

Andrea Lundquist, clerk